This show thrives on volunteers! No one in the company, even directors, is paid. Please take the time to read the volunteer job descriptions in order to pick the job options that are the best fit for you.  

Please keep in mind that our whole organization is run by volunteers. Don't Worry! We will help you find a job that works for you! Keep the following in mind:

• It is mandatory for each family to put in volunteer hours for each production. The number of hours is dependent on the role you are assigned and how many children you have involved in junior and/or senior casts.  

• Don’t forget that all adult family members can volunteer. There are some great positions for teenagers too!

• If all the families have been assigned a job and we still have positions needing to be filled, we will then ask families who have multiple performers to take on additional jobs. 

• Please remember that this theatre group runs solely on the support and help of the parents and families of our performers.  Without parent volunteers, we would cease to exist.  Everyone needs to share their time and talents to make this the best experience possible for our children. 

• Please contact Kate Nuttall (Sr. Cast Producer) or Felecia Przybyla (Jr. Cast Producer) at egmusicaltheatre@gmail.com, with parent volunteer questions. 

Parent Volunteer Jobs

Choose a Committee and be ready to contribute. No experience is necessary. All that’s needed is a willing volunteer. We will help you to help us make the show a success!

Volunteer Job Descriptions

Rehearsal Assistants are active, hands-on members of the directing team who help keep rehearsals running smoothly. This role requires full engagement—supporting choreography, vocals, and blocking; helping performers stay focused and on task; and stepping in to assist individuals or small groups as needed. Assistants also help manage behavior, prepare simple quiet activities for downtime, and handle basic logistics like attendance and restroom breaks. This is not a passive role—assistants should expect to be on their feet, attentive, and ready to jump in wherever needed for the entire rehearsal. 

Costume Committee helps bring the show to life by organizing, tracking, creating, and maintaining costumes throughout the production process. Volunteers assist with costume preparation, fittings, costume checks, and dress rehearsals, helping ensure performers are costume-ready for every performance. Sewing experience is helpful but not required—just a willingness to learn, stay organized, and work as part of a team. 

Costume Committee Coordinator: This job requires you to work with the directors and producer to decide what the costumes will look like for each performer in your show.  Director and Producer need to give final o.k. on costume plans before they are presented to parents. It is recommended that we start measuring performers at auditions. You need to make a plan for each character as soon as possible so your committee can start sewing/shopping.  You need to have costumes ready to be handed out before the first costume check.  During the shows you/your committee may need to work backstage to monitor the changing of costumes and help with costume emergencies. You will also need to check costumes on the Costume Check Day, and attend at least part or all of tech/dress rehearsals to make sure there aren’t costume issues. Count on last minute additions, substitutions, etc.

Hair/Makeup Coordinator: This job will primarily happen the last month of play. You are responsible for working with the Director and the Costume Committee to determine what the hair and make-up should look like for performers. You will then communicate this via email or handout well before the show. Our ultimate goal is to help the performers achieve the director’s vision for their make-up and hair. All final plans should be run past the director before being given to performers. Make-up is usually applied at home unless it is specialty make-up or especially difficult to apply, so you may help apply some make-up, but this is not the main purpose of your job.

Props Coordinators (1-2 parents from each cast): This job requires you to meet with the director and producer immediately after you get the job to learn what props are necessary for the upcoming production and what the director’s vision is. After deciding what props are necessary, you will be responsible for collecting the props.  Visit the props pod to see what we have first, then contact families of EGMTC to acquire items we need. Then, if you are still in need of items, you will be able to purchase the remainder of the items (please contact the producer about the budget) for the show.  There is a deadline for collecting props, although the director will want to use some props as soon as you acquire them.  And it’s good to expect that the director WILL ask you to help find extra props at the last minute.  You will also need to attend all or part of the dress/tech rehearsals to be sure the props are functioning properly. Plan on staying at the end to be sure they get put away.

Set Design/Painting Coordinator (1 parent from each cast): This job requires you to work with the directors and the set construction person to decide what the Sets will look like. This needs to happen immediately after you get the job. You are the artistic eye behind the sets.  It will be your job to help paint/create the sets.  The set construction person will create the pieces according to the dimensions you give them. EGMTC will reimburse you for products purchased for the shows. You will need to get your budget from the producer. There may be last minute painting as the director sees the show come together.

Set Design/Painting committee: (3-4 parents) This job requires you to work with the Sets Coordinator, directors and the set construction person to decide what the Sets will look like. You will help plan and create the sets. You may help paint under the direction of the coordinator, but you do not need experience- just a willingness to help. This is a great job for a parent that wants to get their volunteer time done in just a couple of days.  We need your help! Don’t be afraid to join a committee.

Set Construction/Striking- (1 parent minimum) You will work with the Set Designer to find out what the set will look like.  You will construct the set so the painting committee has plenty of time to paint it by the deadline provided.  You will also help strike the set and do final clean up after the last show.

Equipment Transport/ Set up/Set Striking (2 Parents): You will be responsible for transporting the sets (jr. and sr.) to the stage.  You may be needed to pick up and deliver risers, ladder, and other heavy equipment prior to the tech rehearsals. You are responsible for striking the set after the show (clean up help will be available) and disposing of any parts we aren’t keeping.  EGMTC will reimburse you for any disposal/rental fees.  Truck access is helpful but not mandatory (you may rent one if necessary).

Lighting Coordinator (1 Parent from jr. cast to cover both casts, 1 from sr. cast ): This job requires you to learn the lighting system and attend the tech rehearsals so you can write down lighting cues.  You need to be at all tech. rehearsals and performances.  At tech. rehearsals and performances, you are responsible for all set up and take down of lighting equipment and of course you will run the light system.  If you have experience, that would be great.  If not, we will teach you.

Spotlight Technician (2 Parents or family members from each cast): This job requires you to attend all tech. rehearsals and performances.  At tech. rehearsals and performances, you are responsible for all set up and take down of spotlight equipment and for running the spotlight at all tech. rehearsals and shows. If you have experience that would be great.  If not, it is very easy to learn.  This job could also be done by a responsible teenager. 

Sound Technician (1 Parent from jr to cover both casts, 1 from sr.): This job requires you to learn about the sound system and attend the tech. rehearsals so you can write down sound cues.  You need to be at all tech. rehearsals and performances.  You are responsible for setting up sound equipment and for running the sound system at all tech. rehearsals and shows. If you have experience that would be great.  If not, we will teach you.

Stage Managers (1 Parent from each cast): This job requires you to be in charge backstage, helping performers as needed with costumes and props, scene changes, opening and closing the curtain, etc.  You will be responsible for setting up the stage before the show and putting the scenery and props away after the show.  Plan on attending all run throughs, and tech rehearsals and performances.  You will also coordinate the schedule so that all stage managers have the opportunity watch the show.

Assistant Stage Managers (3 parents from each cast): This job requires you to help the Stage Manager backstage, assisting performers as needed with costumes and props, scene changes, opening and closing the curtain, etc.  You will be responsible for setting up the stage before each show and putting the scenery and props away after the show (with the other stage managers).  Plan on attending all run throughs, and tech rehearsals and performances. The Stage Manager will coordinate schedules so you can watch a performance.

House Manager/Performance Facility- Help plan seating arrangement and logistics to keep the flow of things running smoothly for the audience. Set Up chairs, side curtains, cast photos, Take Down everything, clean up, Help Ushers, Some decorating or arranging.  Plan on attending all performance nights in coordination with the JR or SR cast House Manager.  You should be the first to arrive and the last to leave.

Ticket Coordinator (1 Parent): This job requires you to coordinate and sell the tickets for the shows.The last few weeks, you must be available to answer questions via email and make seating assignments for those attending. You will oversee the online ticketing system. You will also collect the money for the tickets and give it to the Treasurer weekly for deposit.  You need to communicate with EGMTC families announcing when tickets go on sale and reminding them of ticket policies.  You must also be available to oversee ticket sales for the first performance and then get the ticket materials to the theatre one hour or more prior to show time for each performance.

Snack Bar Coordinator:  You will be responsible for shopping for the snack bar items storing them, and then bringing them to the school one hour before performances. You will submit a list of snacks to sell and prices to the producer for approval. You will be in charge of ensuring the snack bar’s success at intermission.  You will run the snack bar each night (set up/sales/clean-up).  You will do Final clean up until we’re done after the final performance. You may be asked to help usher. Many people request this job each year thinking it is an easy one, but it is actually a fair amount of work.

Flowers & Merch Coordinator:  You will be responsible for buying flowers and arranging them into smaller bunches to be sold on performance nights, and bringing them to the theater one hour before performances. You will submit the prices to the producer for approval.  You will be in charge of ensuring the flower and merchandise sales are handled before shows, during intermission, and after the shows.  You will also be responsible for making sure the EGMTC merchandise is displayed and sold before shows, during intermission and after, and be sure they are put away and stored properly when needed.  

Program Coordinator/House Shift (1 Parent): This job requires you to collect the cast member photos from the photographer and create a program for the shows. A few items that have been in previous programs are: cast members’ names, photos, character names, list of parent board positions, recognition of all donations, and more. You will be given a program from a previous show to duplicate the format. You are responsible for creating, printing and distributing at each show.  YOU MUST GET PROGRAM APPROVED BY DIRECTORS & PRODUCER PRIOR TO PRINTING. Programs should be printed at least 10 days before the first show.  You will also help usher and/or run the snack bar.

Photography/Videography- Arrange to do headshots and cast photos. Take photos during tech rehearsals and shows and load them to a share site.

Cast Party- Plan and execute a fabulous party at the end of the show. Stick to a budget, help kids give directors gifts and cards. Plan good supervision of performers during the cast party.

Production Assistant (1-2 people)- You will be the go-to, catch-all person who does jobs that don’t fit in other categories. Jobs vary from year to year but might include creating the t-shirts and distributing them or organizing DVD sales, and running random show errands. In the past, this person has purchased batteries for mics, raced out to pick up programs left in someone’s garage, made flyers, helped at the cast party, filled in for sick ushers, fill in for a sick volunteer last minute,etc. Flexibility is key here! You will be working with the producer specifically in this job.